Congregational activities will have priority over all outside events.
Use by groups and individuals will be limited to times when no church activities are scheduled.
Non-profit community groups and individuals are encouraged to request use StP facilities. Requests will be considered on a case by case basis.
All requests and reservations are to be made through this form. Questions may be directed to StP’s OA.
Council will be the final authority on facility use.
Use of the building may be revoked at any time by the Council.
A Certificate of Liability Insurance is required. If you do not have one, a Waiver of Liability can be provided.
Community groups and individuals must agree to reimburse StP for expenses involved with the use of our facilities, including utilities and/or additional custodial expenses. Additional set up, clean up, or repair fees may apply.
The donation to cover expenses is left up to the discretion of the group or individual, but StP suggests at least $50 for a one-day program in any of our spaces and $100 for a one-day use of the gymnasium.
Unforeseen church activities (such as funerals) take precedence over previously scheduled outside events. However, every effort will be made to avoid scheduling conflicts and to give notice.
Special use spaces are available for small groups. Tables and chairs will be provided by StP, however, you may not change the setup of tables and chairs without prior written approval of the Trustees or Council.
Nothing is to be removed from or taped to the walls or woodwork without authorization from the Trustees or Council.
Use of StP office equipment is not permitted. However, a land-line telephone is available in the kitchen for local calling, or to dial 911 in the case of an emergency. All supplies (paper, staples, etc.) should be supplied by the group.
The use of alcoholic beverages is not permitted at StP unless the Council has provided prior authorization.
Children are to be supervised by an adult (having attained the age 18) at all times and are not to be left alone in any part of the building - including the restrooms - at any time.
All rooms are to be returned to the same condition that they were in prior to each event. Food and beverages are to be disposed of immediately following the event. Meeting materials are to be removed and/or stored immediately following the event. Groups and individuals are required to dispose of all trash in the containers provided.
The chair lift may be used to transport individuals into the sanctuary. One member of the group is required receive instruction on the machinery before usage.
All restrooms should be checked prior to leaving, and should be left in a neat and orderly condition - lights off, windows closed, etc.
StP is a smoke free building. All groups and individuals must enforce the NO SMOKING policy throughout the building.
Upon approval of this request, Trustees will provide (or authorize the OA to provide) a key that allows entry to the building during the agreed-upon hours through the Laramie St. door. The key is intended for use by group leaders only. Any additional entrance to the building should be supervised by someone from the group. It is IMPERATIVE that the door not be propped open and left unsupervised. This agreement may be revoked if door is left propped open.
Upon leaving the building groups are responsible for checking and double checking that the external door they use is closed and locked. If damage (stuck lock, etc.) causes the door to not lock, a representative of the group must immediately call the Trustees to inform them of the issue. Under no circumstances should the door be left unlocked.
If damage to church property occurs, groups and/or individuals may be held financially and legally responsible for repairs or replacement. All damages or losses shall be promptly reported to the OA or Trustees who will furnish a report to Council.
